How to Plan a Company Rodeo Party in Houston
Rodeo season is the one time of year a Houston office can trade suits for boots and nobody asks why. A company Rodeo party is easy to theme, popular with every age group, and a natural client event.
Here is how to plan one, from the format to the band.
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Pick the Format
After-work happy hour
Two or three hours in the office or a nearby venue, with a country duo or trio.
Dinner and dance
A barbecue dinner, then a full country band and a dance floor. The format most companies remember.
Client appreciation night
A Western evening for clients and partners, with live music as the centerpiece.
Go Texan Day lunch
A daytime gathering on the day Houston dresses Western, with an acoustic act.
Plan the Evening
- ArrivalWelcome music
An acoustic set while guests arrive, find a drink and take photos.
- DinnerKeep it conversational
Classic country at a volume people can talk over.
- RemarksShort and early
Thank-yous before the dancing, so the band can build the room afterward.
- Dance setsTwo-step and line dances
The band opens the floor with songs everyone knows.
- Last songA singalong
End on a song the whole room can sing.
Make It Feel Western
- Ask guests to wear boots and hats. Avalon musicians can match their attire to a theme too.
- Ask the band to open with a song tied to your company, or learn walk-on music for an award. Send requests 4 to 6 weeks ahead.
- Plan a photo spot with hay bales, a saddle or a Western backdrop.
- Teach one line dance early so the floor fills before the band gets loud.
What the Venue Will Ask
Avalon carries liability insurance and provides certificates of insurance when a venue requires one. Bands are self-contained with their own PA, microphones and standard lighting, need 2 to 3 dedicated 20-amp circuits on a flat, level area, and arrive 1.5 to 2 hours before they play for load-in and sound check.
Frequently Asked Questions
What entertainment works for a company Rodeo party?
A live country band for a dinner and dance, or a country duo or trio for a happy hour or lunch. Many hosts add a line dance or two-step so guests who have never danced country can join in.
Can the band learn a song for our company?
In most cases, yes. Performers can learn custom walk-on music or theme songs. Send requests 4 to 6 weeks before the event. Custom arrangements may involve a small additional fee.
Can you provide a certificate of insurance?
Yes. Avalon Music carries liability insurance and can provide certificates of insurance (COI) as required by corporate venues and event managers.