How to Compare Wedding Band Quotes
Two quotes for the same wedding can look very different and still describe the same evening, or look alike and describe two very different ones. The total is only one line.
Here is how to read wedding band quotes so you are comparing like with like.
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What a Complete Quote Includes
Most Avalon quotes include all of the following. If a quote you receive leaves one out, ask whether it is included or extra.
- The live performance, with the number of musicians and the hours.
- Professional sound equipment and standard lighting.
- Setup and teardown.
- A pre-event consultation to plan your songs.
- A dedicated event coordinator who works with your venue and planner.
Line Them Up
Put each quote in a row and fill in the same columns. Gaps are the questions to ask.
| Line item | What to check |
|---|---|
| Musicians | How many, and which instruments and vocalists. |
| Hours | Total performance time, and how breaks are covered. |
| Parts of the day | Ceremony, cocktail hour, dinner and reception, or the reception only. |
| Sound and lighting | Included, and whether a large venue needs supplemental sound. |
| Overtime | The pre-agreed hourly rate if the party runs long. |
| Travel | Any travel fee. Avalon may apply one for venues more than 50 miles from central Houston. |
| Requests | Whether learning a new song or a custom arrangement adds a fee. |
| Payment | Deposit and balance dates. Avalon asks for 50% to secure the date and the balance 2 to 4 weeks before. |
| Changes | The cancellation and rescheduling policy in the agreement. |
What Moves the Price
If two quotes are far apart, one of these is usually why.
- The number of musicians.
- The band's popularity.
- Performance length.
- Date and time, since weekends and holidays are premium.
- Travel distance.
- Special requests.
- Season, since peak wedding and holiday seasons are busiest.
Before You Sign
Watch each finalist perform, ideally at a real wedding. Read the agreement for the arrival time, the breaks, overtime and the meal for the band, which is customary for events of 4 hours or more.
Frequently Asked Questions
What should a wedding band quote include?
Most quotes include the live performance, professional sound equipment, standard lighting, setup and teardown, a pre-event consultation, and a dedicated event coordinator.
Why do wedding band quotes vary so much?
Key factors include the number of musicians, band popularity, performance duration, date and time, travel distance, special requests and season.
How much is the deposit?
Typically 50% of the total fee secures your date. The remaining balance is usually due 2 to 4 weeks before the event.
Is getting a quote from Avalon free?
Yes. Avalon provides free, no-obligation quotes and sends a personalized proposal within 24 to 48 hours.